Coal Import Monitoring System (CIMS) in India

Introduction to CIMS

The Ministry of Coal, under the Government of India, has instituted the Coal Import Monitoring System (CIMS) to streamline the importation of coal into India. This system mandates that all coal importers register their consignments in advance through a robust online system. This initiative is part of India’s strategic efforts to monitor and manage coal imports more efficiently. Here, we provide an in-depth overview of the CIMS, detailing the registration process, benefits, and key features that importers need to know.

Registration Process for Importing Coal

To facilitate a smooth importation process, the Ministry of Coal has established a specific procedure that must be followed for registering coal imports:

Step-by-Step Guide to Registering in CIMS

  1. Initial Access and Instructions:
    • Access the CIMS portal via this link.
    • Carefully read all the provided instructions before proceeding.
  2. Submission of Importer Details:
    • Enter your Import Export Code (IEC) Number along with the Captcha verification.
    • Click on the ‘Login’ button to access the registration form.
  3. Filling Out the Registration Form:
    • Provide detailed information about the expected coal import consignment.
    • Submit the form within the specified timeline: from the 60th day to the 15th day prior to the consignment’s arrival.
  4. Registration Confirmation:
    • Upon successful submission, the system will generate a Unique Registration Number (URN), which is valid for 90 days.
    • This URN must be noted and used in all related documentation, including the Bill of Entry.

Important Notes on Registration Timelines

  • Registration Window: Importers must ensure that they apply for registration not earlier than 60 days and not later than 15 days before the expected date of arrival of their coal consignment.
  • Validity of Registration: Each registration remains valid for a period of 90 days from the date of issue.

Key Features and Benefits of CIMS

The CIMS brings several advantages to the coal import process, making it more transparent, efficient, and compliant:

  • Advance Information Submission: Allows for preemptive submission of import details, aiding in quicker clearance and planning.
  • Automatic URN Generation: Streamlines documentation, reducing the need for manual submissions and potential errors.
  • 24×7 Availability: Ensures that importers can access the system and register their imports at any time, enhancing convenience and flexibility.
  • Historical Data Access: Importers can view previous registrations and track their import history, which is useful for record-keeping and compliance.
  • Electronic Payment of Registration Fee: Simplifies the payment process, with fees calculated based on the CIF value of imports.

Registration Fees

  • Fee Structure: The fee for registering in the CIMS is Rs 1 per thousand, subject to a minimum of Rs.500 and a maximum of Rs 1 lakh on the aggregate CIF value of imports.
  • Payment Method: All fees are payable through electronic modes within the CIMS platform.

Compliance and Enforcement

  • Mandatory Registration: Failure to register or providing incorrect data can attract punitive actions under the FTDR Act, 1992.
  • Monitoring and Compliance: The system is designed to ensure adherence to the updated import policies and facilitate smoother customs clearance.

Support and Assistance

For any difficulties or queries related to the CIMS, importers can contact:

  • Shri D.K Sharma, Deputy Director, Ministry of Coal

These contact details can be utilized to resolve issues and obtain further assistance regarding the online registration system.


The Coal Import Monitoring System (CIMS) represents a significant step forward in regulating and facilitating coal imports into India. By ensuring that all procedures are followed accurately and registrations are made within the designated windows, businesses can avoid potential disruptions and ensure compliance with national regulations.

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