The Best Tips for Using Zoom

The Best Tips for Using Zoom

Zoom allows you to virtually meet with friends, family members and colleagues. With a few clicks, people you want to see on your screen, each of whom you can collaborate with or even just chat with.

Remote workers often use Zoom, but it is now known to connect students, families and offices. If you have never used Zoom before, here are some tips and tricks to make zoom much easier.

How to apply background in zoom

Virtual background zoom
Apply a virtual background to your Zoom videoconference.

If your work area at home is not very well organized, you can apply a background to clean up the actual clutter. It is a news anchor sitting in front of a green screen. Selecting the zoom of the landscape can add a bit of buzz to your meetings too.

Customers who need to portray a more professional presence when making a video call can also upload their company logo to use as a backdrop, making it appear that you can have an actual conference at work. Calling in the room.

The feature is simple to use, and can apply a camera background to your handset or computer, even if you’re not sitting in front of a green screen. Here’s how to start:

Phase 1: Launch Zoom on your computer

Phase 2: Go to the Cog button on the top right corner of your display to launch the Settings menu.

step 3: Choose Virtual Background in the left menu pane.

step 4: After doing so, you can choose from several built-in backgrounds, such as a view from the beach, a view of San Francisco’s iconic Golden Gate Bridge, or the Aurora Borealis. A live preview will show how you will look in front of the background.

Step 5: To choose your own custom background, click the + icon to choose a virtual background. The option will allow you to upload your own custom video or photo for use as a virtual background. If you have a video of an aquarium, you can hold your meeting in front of what appears to be a live fish tank as an example. If you need inspiration for some fun animated backgrounds to use, Lightrix, creator of the popular photo editing app FaceTune, has uploaded some content to Dropbox that you can use.

Using a live background will show some artwork around the edges, which can make you feel bad if you move around a lot during a video call. If you are planning to display or indicate things with your hands, a virtual background should not be used. If you are sitting in front of a green screen the background will look more smooth.

Step 6: If your video looks a little weird, you should try adjusting the brightness in the video settings. This is a relatively new feature in Zoom that can help your background look a little more natural.

How to use shortcut in zoom

Zoom shortcut
Popular keyboard shortcuts for zoom

From years of experience using computers, we all know the popular keyboard shortcuts to copy, paste and undo. Zoom has its own set of popular shortcuts that help you quickly mute and unmute the microphone, start or stop your camera, and more. There are many shortcuts that you can enable and use, but here are some of the most popular shortcuts that have been started to zoom you.

  • Mute or unmute audio: Alt + a
  • Mute the whole group at once: Alt + M
  • Start or stop video: Alt + v
  • Stop or resume screen sharing: Alt + s
  • Start recording a meeting: Alt + r
  • Pause or resume screen recording: Alt + P
  • Switch Camera: Alt + n
  • Raise or lower hand: Alt + y
  • Open the invitation window immediately: Alt + I am

Shortcut commands are listed for Windows PC users. Mac users may want to substitute Apple or the Command key for the alt key above.

A full list of keyboard shortcuts can be found by navigating to and choosing the zoom settings menu keyboard shortcuts On the left pane.

Touch your presence in zoom

Zoom video conferencing
See your best self at your zoom meeting

You may not be a newscaster for evening news, but you still want to look your best during your virtual meetings with colleagues. A feature borrowed from beauty mode from selfie cameras on many popular Android smartphones, Zoom’s Touch Up My Appearance helps smooth your skin, remove the dark bags under your eyes and give you the best look.

For everyone, the results look quite natural, so you won’t look like a blistering blob of pixels when viewed on the screen of fellow colleagues.

Phase 1: Go to Zoom’s Settings menu

Phase 2: Click Video Option in left panel

step 3: under which my videoChoose option for Touch up my presence.

Pro tip: If you have internet bandwidth at home, then increase your stream by selecting “Enable HD” under it Video the option. Additionally, if you are teaming up with a large team, you can enhance the gallery view of your videoconferencing session by choosing “49 participants per screen per screen in the gallery view”. By default, the zoom only shows 25 participants per screen, but if you select this option and have fast enough internet at home, you can see more.

How to record and transfer your zoom call

If your business subscribes to a more advanced zoom plan with cloud recording, you can record the audio of your meeting in the cloud. AI of Zoom Will help transmit your meeting – complete with timestamp – and save the transcript as a .vtt text file. For accuracy, meeting notes can be edited, if necessary.

When you review your meeting video, there is also an option to display the transcription directly within the video, making it look like closed captioning.

Phase 1: Open the Zoom web portal and sign in.

Phase 2: Click on Recording Select the tab on the left Cloud recording. To use this feature you will need a premium Zoom account, so you may need to inquire with your IT administrator or manager to see if your business is a customer.

step 3: Enable Audio transcript under which Cloud recording, And save your changes.

step 4: When you start a meeting, be sure to hit Record Button and choose Record on cloud.

Step 5: After the conclusion of the meeting, you will receive an email alerting you that the copy is ready.

How to share your screen on zoom

Even if you do not have access to the projector, you can still make presentations and show the attendees what is on your screen. You can start a screen sharing by hitting the Alt + S keyboard shortcut, cut from your webcam feed and show it to all the meeting participants that you are seeing on your screen.

This is useful if you are trying to show an important graphics, for example, in a meeting, or want to display a PowerPoint deck. If you are a speaker, you can enable additional settings to give a more polished presentation.

Phase 1: From the Zoom Settings menu, navigate share screen.

Phase 2: Enable Enter full screen when a participant shares a screen.

step 3: If you want to show a video feed of the speaker with a shared screen, you can also enable Side-by-side mode.

step 4: Be sure to select Silence system notifications when sharing desktop. This way, your presentation will not be interrupted by all your alerts and system chimes. Also, pro presenters may also want to enable the Focus Assist feature of Windows 10, which will help hide notification sound and pop-ups from the system or your email and calendar apps.

If you are collaborating on a project, you can also use a digital whiteboard to work together. Once in the meeting, you can click on Screen share Button and then select Whiteboard. After that, the annotation tool will appear, allowing you to plan ideas and projects with colleagues. Whiteboard sessions can be saved as individual images or compiled into a single PDF. Hit the whiteboard, under control Save Button, and you can choose the format you want. Enter an email address to share the saved whiteboard.

Be prepared to complete whatever you want to present before the meeting begins. That way, you can jump into a PowerPoint presentation, Excel spreadsheet, or web document immediately upon hitting the screen share button.

And if you’re anything like me and have a cluttered desktop, use the desktop feature of Windows 10 to launch Zoom into a new, clean, clutter-free desktop space. In this way, you are not revealing any confidential files saved on your desktop, and you will also look more professional in the process.

How to schedule meetings in Zoom

https://www.youtube.com/watch?v=XhZW3iyXV9U

Although major changes sometimes require improvatory meetings, if you are working on long-term projects, it may be useful to reserve some virtual time for regular zoom check-ins.

If you have regular standing project meetings, you can schedule them in advance. That way, everyone will have a set time and virtual space to call on a weekly basis.

Phase 1Zoom: From the homescreen, click Schedule.

Phase 2: Fill in the meeting details including time, subject and duration. You can also set it as a recurring meeting.

step 3: If this is a confidential meeting, assign a meeting password to share with the participants.

step 4: If you are not creating a meeting, you can also explore advanced options. Thus, you can enable the waiting room and enable attendees to join before allowing the host to join the meeting. An important option is to select mute participants at entry to reduce distracting background noise.

You can also download the Chrome browser extension and the Microsoft Outlook extension to schedule a meeting without launching the Zoom app.

How to set up breakout room in zoom

Useful for managing large groups, breakout rooms let you divide a team into smaller ones to deal with different areas of a larger project. For example, if you are working on a new product launch, you can schedule a product launch meeting, and then with the marketing team for the marketing team, the finance team to run the model and make a sales estimate. Can create a breakout room, and a third room for sales to come up with a sales strategy.

Up to 50 different breakout rooms can be created, and hosts can pre-assign attendees to specific rooms. A total of 200 participants can be included between all rooms, and each room will act like a stand-alone zoom meeting. However, cloud recording is limited to the main room. Like some of the more advanced zoom features, your organization has to subscribe to a paid plan for this feature.

Phase 1: Sign in to the Zoom web portal.

Phase 2: Click Adjustment.

step 3: Under meeting Tab, make sure breakout room The option is enabled. You might also want to choose Allow scheduling participants to be assigned when in breakout room Provide you with the ability to host your meeting, as well as the option to appoint you in a specific room (East) before the meeting begins.

In the zoom session, the host will get access to the breakout room in their videoconferencing menu. The host will be able to jump between different rooms to talk to the participants.

Whatever advance features you enable in Zoom, always remember to follow common best practices for videoconferencing to make all your team meetings run smoothly.

How to use

How to always start a meeting with a muted mic

Zoom also allows you to change settings so that you always enter a meeting with a muted mic. This is a good protocol and polite for other users, as entering with a live mic can cause sudden noise or burst of static which can be disruptive.

Phase 1: अपने माइक बटन के बगल में तीर का चयन करें और पॉप-अप मेनू से ऑडियो सेटिंग्स चुनें।

Phase 2: खुलने वाली ऑडियो सेटिंग्स विंडो में, नीचे स्क्रॉल करें जहां आपको कई सुविधाएँ मिलेंगी जिन्हें सक्षम या अक्षम किया जा सकता है। सुनिश्चित करें कि विकल्प के लिए मीटिंग में शामिल होने पर माइक्रोफ़ोन म्यूट करें सक्षम किया गया है।

बड़ी ज़ूम मीटिंग कैसे करें

काम कर रहे रिमोट
Zoom

एक सामान्य मुफ्त जूम बैठक में 100 प्रतिभागियों को रखा जा सकता है। हालांकि, कुछ संगठनों या स्थितियों के लिए यह पर्याप्त नहीं हो सकता है: यदि आपका वेब कॉन्फ्रेंसिंग समूह 100 से बड़ा है और आप अभी भी अपनी बैठकों के लिए ज़ूम का उपयोग करना चाहते हैं, तो आपको मीटिंग कैप को बढ़ाने की आवश्यकता है। ऐसे कई तरीके हैं जो आप यह कर सकते हैं, आपकी परिस्थितियों के आधार पर – और आप कितना भुगतान करना चाहते हैं।

एक स्कूल ज़ूम खाते का उपयोग करें: विभिन्न कॉलेजों और विश्वविद्यालयों में ऑनलाइन कक्षाओं की सुविधा के लिए संस्थागत ज़ूम खाते हैं। यह आमतौर पर 300 प्रतिभागियों को पकड़ सकता है। यदि आप एक विश्वविद्यालय में एक छात्र या शिक्षक हैं जो इन खातों की पेशकश करता है, तो आप इसे अपनी नियोजित बैठक के लिए उपयोग करने में सक्षम हो सकते हैं।

एक छोटे व्यवसाय खाते में अपग्रेड करें: इन खातों में प्रति माह 20 डॉलर प्रति होस्ट की लागत होती है, लेकिन उनमें से एक विशेषता आपके कैप को 300 प्रतिभागियों में अपग्रेड कर रही है।

बड़ी मीटिंग ऐड-ऑन के साथ 500 प्रतिभागियों को अपग्रेड करें: इसकी लागत प्रति माह $ 50 प्रति होस्ट है, लेकिन आप बहुत से प्रतिभागियों की संख्या बढ़ा सकते हैं। में सभी ऐड-ऑन ब्राउज़ करें बिलिंग साइन इन करने के बाद आपके जूम खाते का खंड। आप इस विकल्प को अनलॉक करने के लिए एंटरप्राइज अकाउंट टियर में भी अपग्रेड कर सकते हैं।

यदि आवश्यक हो तो 1,000 प्रतिभागियों को अपग्रेड करें: एक वैकल्पिक ऐड-ऑन आपको विशेष रूप से बड़ी घटनाओं के लिए 1,000 लोगों के साथ बैठकें करने देता है। यह प्रति होस्ट प्रति माह $ 90 तक कीमत बढ़ाता है।

लगातार ज़ूम मीटिंग के लिए वर्कस्टेशन कैसे सेट करें

होम के लिए ज़ूम करें

क्या आप ज़ूम मीटिंग से भरे भविष्य को देख रहे हैं? यदि वे आपके कार्य जीवन में एक नियमित सुविधा बन रहे हैं और जल्द ही किसी भी समय दूर नहीं जा रहे हैं, तो आपको विशेष रूप से वेब-कॉन्फ्रेंस बैठकों के लिए एक कार्यक्षेत्र को अनुकूलित करने पर विचार करना चाहिए।

ज़ूम के साथ मदद करने के लिए एक उत्पाद है: होम के लिए ज़ूम से DTEN Me। संयुक्त राज्य अमेरिका में $ 599 के लिए प्री-ऑर्डर करने के लिए उपलब्ध है, यह एक सुपर-पतला, 27 इंच का कंप्यूटर मॉनिटर है जिसे कहीं भी सेट किया जा सकता है और स्मार्ट कैमरा ऐरे के साथ आता है, आठ माइक्रोफोनों को यथासंभव सटीक ध्वनि लेने के लिए, और एक टचस्क्रीन बिल्ट-इन व्हाइटबोर्डिंग और एनोटेशन क्षमताओं के साथ जो ज़ूम के साथ मूल रूप से काम करने के लिए बनाए गए हैं।

आप सही दूरस्थ कार्य केंद्र स्थापित करने के तरीके के बारे में अधिक विचारों के लिए घर से कैसे काम करें, इस बारे में हमारी मार्गदर्शिका देख सकते हैं।

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