How to apply for Birth Certificate Tamil Nadu? – Status Check, Procedures, Facilities

To apply for a Birth Certificate in Tamil Nadu, you can follow these steps:

Visit the Town Panchayat or Apply Online:

Start by visiting your local Town Panchayat office or a Common Service Centre (CSC) of the Tamil Nadu Government. For Chennai, you should visit the respective Zonal Assistant Health Officer or Birth and Death Registrar. Alternatively, you can also apply online.

Application Process:

If you’re applying in person, get the application form, fill it with required details such as the child’s name, parents’ names, gender, date of birth, and place of birth. In case you’re applying online, you need to visit the official Tamil Nadu government website, find the service for birth certificate application, and fill in the details online.

Submission of the Form:

After filling out the form, submit it at the town panchayat or the concerned office along with any required additional documents.

Required Documents:

Documents required typically include proof of birth from the medical institution, residence proof, identity proof of the parents, and parents’ marriage certificate. If the birth took place in a hospital, usually the hospital authorities handle the registration. For home births, the head of the family or a family member must register the birth with local authorities.

Processing Time and Validity:

The processing time for a birth certificate in Tamil Nadu is generally 7-15 days from the date of application. The birth certificate is valid forever.

Downloading the Certificate:

If the birth has been registered by the hospital, you can download the birth certificate online by visiting the official website and using the unique registration number.

Remember to check if any additional documents are required specific to your case or location.

Organization : Government of Tamilnadu
Type of Facility : How to apply for Birth Certificate in Tamil Nadu?
State : Tamil Nadu
Website :
Application Format :

Birth Certificate Application Procedure

Computerized Birth Certificates are now available in all 561 Town Panchayats. It is mandatory to register every birth within 14 days at the respective Town Panchayat. To register a birth, the individual must submit a completed form (as outlined in Annexure-V) to the Town Panchayat Office. This submission should be accompanied by a delivery certificate from the person or medical institution responsible for the delivery, in cases of childbirth.

This revised statement provides a clear and structured overview of the process for obtaining a computerized birth certificate in the Town Panchayats, emphasizing the importance of the 14-day registration period and the necessary documentation.

Birth Certificate Tamil Nadu

The process for late registration of birth certificates beyond the prescribed time limit in certain jurisdictions typically involves the following stipulations:

  1. Registration Within One Year with Penalty: If a birth is registered after the prescribed time limit but within one year, it can be accepted upon the payment of a penalty.
  2. Registration After One Year with Judicial Order: For registrations that are to be done beyond one year, they are only processed upon receiving a judicial order from a Magistrate, in addition to the payment of a penalty.

It’s important to note that these procedures can vary based on specific local regulations and guidelines. It is advisable to consult the local authorities or the relevant government department for precise and up-to-date information regarding the registration of births after the standard time period.

Related: Makkalai Thedi Maruthuvam Scheme Tamil Nadu – Status Check, Procedures, Facilities

Extract From Birth Register :

Upon the successful registration of a birth, the relevant Town Panchayat issues one copy of an extract from the Birth Register to the concerned party at no cost. In the event that a Birth Certificate is required at a later date, an application must be submitted in the prescribed format, as detailed in the relevant Appendix.

This application should include key details such as the child’s name, father’s name, mother’s name, date of birth, and place of birth. The format provided in the Appendix serves as a guide for the required information. This process ensures that additional copies of the Birth Certificate can be obtained when needed, subject to the procedures and regulations of the specific Town Panchayat.

For more detailed information and specific application procedures, it is advisable to refer to the guidelines provided by the local Town Panchayat or the relevant administrative authority.


The application for a Birth Certificate should be submitted in person at the Town Panchayat office. Upon submission, it is important to obtain an acknowledgement receipt. This receipt serves as proof that the application has been officially lodged and is being processed by the Town Panchayat. This process ensures that the application is formally recognized and can be tracked for any future reference or follow-up.


When applying for a Birth Certificate at the Town Panchayat office, certain fees must be paid along with the submission of the application:

  1. Birth Certificate Fee: A fee of Rs. 25.00 per copy is charged for each Birth Certificate.
  2. Search Fee for Unspecified Date of Birth: If the date of birth is not known or unspecified, a search fee of Rs. 25.00 is charged for each year that needs to be searched to ascertain the birth details.

These fees are payable at the time of application submission at the Town Panchayat office. It’s always advisable to confirm the current fee structure as it may be subject to changes or updates.

Belated Birth Registration

a) Below one month – without penalty
b) Above one month & below one year – Rs.25.00 per copy
c) Above one year with the order of Magistrate – Rs.50.00

A Court fee stamp of Rs.2/- shall be fixed in the application form.

** Conditions apply

Time Ceiling:

When an applicant provides full information for a birth certificate, an extract of the Birth Register will be issued by the Town Panchayat office within 3 days. This expedited service ensures that individuals who have submitted complete and accurate information receive the necessary documentation in a timely manner. This prompt issuance is an important aspect of the birth registration service provided by the Town Panchayat offices.

About COC :

The Greater Chennai Corporation, previously known as Madras, holds the distinction of being the oldest municipal institution in India, with its establishment dating back to September 29, 1688. This inception was formalized through a charter issued by the East Indian Company on December 30, 1607, which created the “Town of Fort St. George” and included all territories within a ten-mile radius of the Fort as part of the Corporation.

The Corporation’s authority to levy municipal taxes within the city was granted by the Parliamentary Act of 1792. This Act marked the beginning of formal municipal administration in the city, focusing on its good order and administration. Over time, the Municipal Act has undergone several amendments, introducing significant changes in the structure and powers of the Corporation. Currently, the Madras Municipal Corporation Act of 1919, along with its subsequent amendments, serves as the foundational statutory authority guiding the administration of the Corporation.

This evolution reflects the changing administrative needs and governance structures of the city over centuries, adapting to the contemporary requirements of urban management and civic administration.

FAQ On Birth Certificate Tamil Nadu

Here are some frequently asked questions (FAQ) about birth certificates in Tamil Nadu:

What is a birth certificate?
A birth certificate is a legal document that records the birth of a child. It is issued by the government and contains the child’s name, date of birth, place of birth, and the names of the parents.

How do I get a birth certificate in Tamil Nadu?
To get a birth certificate in Tamil Nadu, you need to apply to the local registrar of births and deaths. You will need to provide the following documents:

** A copy of the child’s birth registration form
** A copy of the parents’ marriage certificate (if applicable)
** A copy of the parents’ identity proof (such as Aadhaar card, PAN card, or voter ID card)
** A recent photograph of the child

How long does it take to get a birth certificate in Tamil Nadu?
It usually takes 10-15 working days to get a birth certificate in Tamil Nadu. However, if you apply for an urgent birth certificate, it may be issued within 2-3 working days.

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